Surat permohonan, or letter of request, is a formal letter used to make a request or appeal for a certain matter. Whether it’s for business or personal purposes, writing a surat permohonan in English requires a certain level of language proficiency and understanding of its format. In this article, we will discuss what surat permohonan is, its format, and provide examples to help you write your own.

Pengertian Surat Permohonan

Surat permohonan is a type of formal letter used to request or appeal for something. This letter is usually addressed to a person or organization that has the authority to grant the request. The purpose of surat permohonan is to convey a request in a polite and respectful manner.

Format Surat Permohonan

Writing a surat permohonan in English requires a certain format to ensure its clarity and professionalism. Here is the format you can follow:

1. Sender’s Information
Start the letter with the sender’s information, including full name, address, phone number, and email address. This information is usually placed in the top left corner of the letter.

2. Date
Include the date when the letter is written. This should be placed below the sender’s information on the left-hand side.

3. Recipient’s Information
Include the recipient’s information, including full name, title, organization, and address. This information is usually placed below the date on the left-hand side.

4. Salutation
Start the letter with a proper salutation, such as “Dear [Recipient’s name],” or “To whom it may concern,” if the recipient’s name is unknown.

5. Body of the letter
The body of the letter should be divided into three parts: introduction, main content, and conclusion. In the introduction, state the purpose of the letter and the reason for the request. In the main content, provide details of the request and explain why it is important. In the conclusion, reiterate the request and express gratitude towards the recipient.

6. Closing
End the letter with a proper closing, such as “Sincerely,” or “Best regards,” followed by the sender’s name and signature.

Contoh Surat Permohonan in English

Here are some examples of surat permohonan in English:

1. Request for Information

Dear Mr. Smith,

I am writing to request information about your company’s products and services. I am interested in purchasing your products for my business and would appreciate it if you could provide me with detailed information about them.

Specifically, I would like to know about the pricing, availability, and delivery time of your products. I would also like to know if you offer any discounts for bulk orders.

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,

John Doe

2. Request for Leave

Dear Mr. Johnson,

I am writing to request a leave of absence from work for two weeks, starting from August 1st to August 15th. The reason for this leave is to attend to a family emergency in another state.

I have already completed all my pending tasks and have handed over my responsibilities to my colleagues. I will also be available via phone and email during my absence.

Thank you for your understanding and support. I hope to return to work soon.

Best regards,

Jane Smith

3. Request for Recommendation

Dear Prof. Brown,

I am writing to request a recommendation letter from you for my graduate school application. I have completed my undergraduate degree in biology from your university and have been impressed by your teaching and mentorship.

I would greatly appreciate it if you could write a strong recommendation letter highlighting my academic achievements, research experience, and personal qualities. The deadline for the application is in two weeks, so I would appreciate it if you could send the letter as soon as possible.

Thank you for your time and support. I am grateful for your mentorship and guidance throughout my academic journey.

Sincerely,

Tom Lee

4. Request for Donation

Dear Ms. Johnson,

I am writing to request a donation for our non-profit organization, The Children’s Foundation. Our organization provides education and healthcare services to underprivileged children in rural areas.

We are currently in need of funds to support our ongoing projects, such as building schools and providing medical supplies. Your donation will help us make a difference in the lives of these children and provide them with a better future.

We appreciate your consideration and support. Your donation will be tax-deductible and will directly benefit the children in need.

Best regards,

Lucas Kim

Conclusion

Writing a surat permohonan in English may seem daunting at first, but following the proper format and using examples can make it easier. Remember to keep the letter polite, respectful, and professional. With these tips and examples, you can write a surat permohonan that effectively conveys your request and achieves your desired outcome.