Surat Pengesahan Majikan, or employer confirmation letter, is a formal document that serves as proof of employment in Indonesia. It is often required for various purposes, such as applying for a loan or visa, or registering for a government program. As an important document, it must be written in a clear and professional manner, with accurate and complete information about the employee and the employer.

Format of Surat Pengesahan Majikan

The format of Surat Pengesahan Majikan may vary depending on the purpose and the requirements of the recipient. However, there are some common elements that should be included in the letter:

  1. The header, which contains the name and address of the employer.
  2. The date of the letter.
  3. The recipient’s name and address, if applicable.
  4. The salutation, such as “Dear Sir/Madam”.
  5. The introduction, which states the purpose of the letter and the employee’s name and position.
  6. The body, which provides information about the employee’s employment, such as the start date, the job duties, the salary, and the employment status (permanent, temporary, contract, etc.).
  7. The closing, which expresses gratitude and willingness to provide further assistance if needed.
  8. The signature and the name of the employer, with the official stamp or seal of the company.

It is important to use a formal and polite language throughout the letter, and to avoid any grammatical or spelling errors. The letter should be typed or printed on the company’s letterhead, and sent in an envelope with the same header and stamp.

Examples of Surat Pengesahan Majikan

Here are some examples of Surat Pengesahan Majikan for different purposes:

Example 1: Surat Pengesahan Majikan for Visa Application

Dear Sir/Madam,

This letter is to confirm that Mr. John Doe has been employed by our company, PT ABC, as a Marketing Manager since January 1, 2021. His monthly salary is IDR 15,000,000 and he is currently on a permanent contract. He is a responsible and dedicated employee who has contributed significantly to our business growth.

We understand that Mr. Doe is applying for a visa to visit your country, and we fully support his application. We assure you that he will return to Indonesia after his visit and will abide by the rules and regulations of your country. Please do not hesitate to contact us if you need further information or verification.

Thank you for your attention to this matter.

Sincerely,

Signature

Mr. Ahmad

HR Manager

PT ABC

Example 2: Surat Pengesahan Majikan for Loan Application

Dear Sir/Madam,

This letter is to certify that Ms. Jane Smith is currently employed by our company, PT XYZ, as a Finance Officer since May 1, 2020. Her monthly salary is IDR 12,000,000 and she is on a permanent contract. She is a reliable and diligent employee who has demonstrated a high level of competence and integrity in her work.

We understand that Ms. Smith is applying for a personal loan from your institution, and we confirm that she has a stable and sufficient income to repay the loan. We also confirm that she has no outstanding debts or legal issues that could affect her ability to repay the loan. We hereby give our full support to her loan application.

Please feel free to contact us if you require any further information or verification.

Thank you for your consideration.

Sincerely,

Signature

Ms. Lina

Finance Manager

PT XYZ

Example 3: Surat Pengesahan Majikan for Social Security Registration

Dear Sir/Madam,

This letter is to confirm that Mr. Ahmad Hassan is an employee of our company, PT LMN, and has been registered for the Social Security Program since his employment started on March 15, 2019. He is currently covered by the Jamsostek scheme, with a monthly contribution of IDR 500,000 from the company and IDR 50,000 from the employee.

We understand that Mr. Hassan needs this confirmation letter for his Social Security registration, and we are pleased to provide it. We confirm that all the information provided in this letter is accurate and up-to-date, and we will continue to comply with the regulations and requirements of the Social Security Program.

Please do not hesitate to contact us if you need further clarification or verification.

Thank you for your attention.

Sincerely,

Signature

Mr. Budi

General Manager

PT LMN

Example 4: Surat Pengesahan Majikan for Scholarship Application

Dear Sir/Madam,

This letter is to certify that Ms. Maria Garcia is currently employed by our company, PT DEF, as a Sales Representative since June 1, 2020. Her monthly salary is IDR 10,000,000 and she is on a permanent contract. She is a highly motivated and talented employee who has achieved outstanding sales results and customer satisfaction.

We understand that Ms. Garcia is applying for a scholarship to further her education, and we support her aspirations. We confirm that she has our permission to pursue her studies while maintaining her employment with our company. We also confirm that we will provide her with the necessary support and flexibility to balance her work and study responsibilities.

Please do not hesitate to contact us if you need any further information or verification.

Thank you for your kind attention.

Sincerely,

Signature

Ms. Dewi

Sales Manager

PT DEF

Conclusion

Surat Pengesahan Majikan is an important document that confirms the employment status and details of an employee in Indonesia. It should be written in a clear and professional manner, with accurate and complete information about the employer and the employee. The format and content of the letter may vary depending on the purpose and the requirements of the recipient, but it should always be formal and polite. By providing a well-written and reliable Surat Pengesahan Majikan, employers can help their employees achieve their personal and professional goals.